Aim and Purpose

This policy applies to all employees under Medical and Dental Terms and Conditions.

To provide a framework for managers and staff in relation to the requesting, approving and taking of annual leave and to ensure that staff are treated fairly and consistently in relation to leave while ensuring service provision.



For Consultant (new contract), Associate Specialist (new contract) and Specialty Doctor posts, the full time contract is 10 Programmed Activities (PAs). For Consultant (old contract) and Associate Specialist (old contract) posts, the whole time contract is 11 Notional Half Days (NHDs). Consultants and Associate Specialists holding maximum part-time contracts are paid the equivalent of 10 NHDs, but are still considered to be whole-time for annual leave entitlement purposes. For Hospital Practitioners and Clinical Assistants, posts shall be limited to a maximum of 5 NHDs each week. For a Staff Grade post the whole time contract is 10 sessions. For practitioners in the training grades, Clinical Fellows and Trust Grades the whole time contract (excluding any on-call) is 40 hours per week. Members of staff working Additional Programmed Activities or additional sessions/NHDs do not accrue additional entitlements to annual leave over and above the full time allocation set out above.

For members of staff working part time, the full time entitlement must be pro-rated in accordance with their contracted PAs/Sessions/NHDs.


Policy Details

Download: PDF version
Compiled by: Head of Medical Workforce
Ratified by: Trust Executive Committee
Date Ratified: December 2020
Date Issued: January 2021
Review Date: November 2023
Target Audience: Employees under Medical and Dental Terms and Conditions and Managers
Contact name: Head of Medical Workforce


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